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Course Program of Study (CPoS)

Course Program of Study (CPoS)

At University of Detroit Mercy, we are committed to helping students make meaningful progress toward graduation while making the most of the financial resources available to them. One way we do this is by reviewing registered courses to determine whether they apply toward a student's officially declared degree or certificate program.

This review is called Course Program of Study (CPoS).

Federal and state financial aid regulations generally require that courses used to determine financial aid eligibility apply toward a student's program of study. A course may be academically valuable or recommended by an advisor but still not count toward financial aid enrollment status if it does not fulfill a requirement within the student's officially declared program.

Why CPoS Matters

CPoS helps students stay on track toward graduation, make informed decisions about their course schedules and maximize eligibility for federal and state financial aid.

If you are unsure whether a course applies toward your degree requirements, speak with your academic advisor before making schedule changes.

How CPoS May Affect Financial Aid

If you enroll in one or more courses that do not apply toward your officially declared program of study, your financial aid eligibility may be affected. The impact depends on the type of financial aid you receive.

Types of aid and how it is impacted by CPoS
Financial Aid Program May Be Affected by CPoS?
Federal Pell Grant Yes
Federal Direct Subsidized Loan Yes
Federal Direct Unsubsidized Loan Yes
Federal Direct PLUS Loans Yes
Federal Supplemental Educational Opportunity Grant (FSEOG) Yes
Federal Work-Study Yes
Michigan Achievement Scholarship Yes
Tuition Incentive Program (TIP) Yes
Âé¶¹APP merit scholarships and grants awarded at admission, including the Catholic Education Grant, Campus Visit Grant and Magis Grants No
Titan Edge Yes
Donor-funded scholarships May vary based on the scholarship's eligibility requirements
Private scholarships Depends on the scholarship provider's requirements
Private alternative loans Generally no

 

Note: Âé¶¹APP must continue to meet all other eligibility requirements for each financial aid program. Some donor-funded and private scholarships have specific enrollment or eligibility requirements that may be affected by courses that do not apply toward a student's program of study.

Important: Receiving a CPoS notification does not automatically mean your financial aid will be reduced. The impact depends on your eligible enrollment and the types of financial aid you receive.

Which Courses Count?

Courses that typically count toward your program of study include:

  • Major/Program requirements
  • Core curriculum requirements
  • Required electives
  • Free electives when there is room for elective credits within your degree program
  • Courses required for an approved certificate

Courses that do not satisfy a requirement within your officially declared program generally cannot be included when determining eligibility for federal and applicable state financial aid programs.

Every student's academic program is different. Whether a course counts depends on your officially declared program requirements and how the course applies within your academic record.

Common Situations

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    I recently changed my major.

    Courses are evaluated based on your officially declared program of study. To be reflected in your CPoS evaluation for the current semester, a program change must be submitted by the end of the add/drop period for that semester. Program changes submitted after the add/drop period will take effect for CPoS purposes in a future semester.

    If you recently changed your major and believe the change is not accurately reflected in Degree Audit, contact your academic advisor or the Registrar's Office.

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    My advisor approved a course substitution.

    A course substitution must be officially approved and processed before it can be recognized as fulfilling the applicable degree requirement for CPoS purposes.

    Âé¶¹APP are strongly encouraged to work with their academic advisors to ensure substitutions are submitted and approved as early as possible, preferably before registration or before the start of the term. Substitution paperwork submitted after Âé¶¹APP's add/drop period will not be counted in your enrollment for financial aid.

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    Degree Audit doesn't look right.

    If you believe Degree Audit is not accurately reflecting your degree requirements or how a course applies toward your program, contact your academic advisor or the Registrar's Office as soon as possible.

    The Scholarship & Financial Aid Office determines financial aid eligibility but does not determine degree requirements or how courses should apply within your academic program.

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    I'm taking courses for a minor.

    At University of Detroit Mercy, minors are not required for undergraduate degree completion. Therefore, simply declaring a minor does not make all courses required for that minor eligible for federal or state financial aid.

    Courses taken for a minor may count for financial aid purposes if they also fulfill another requirement within your degree program, such as a core curriculum requirement, another degree requirement or available elective credits.

    For example, if your degree program allows six credits of free electives and a course for your minor fills one of those elective requirements, that course may count toward your program of study. Once all available elective requirements have been fulfilled, additional courses taken only for the minor generally cannot be included when determining your financial aid enrollment status.

    However, if you are already enrolled full-time in at least 12 credits that apply toward your undergraduate degree program, you may take additional courses for a minor without reducing your full-time enrollment status for financial aid purposes. Undergraduate students pay a flat tuition rate when enrolled between 12 and 18 credits.

    Example: A student is enrolled in 15 credits. Twelve credits apply toward the student's degree program, while a three-credit course applies only toward a minor. The student remains enrolled full-time in 12 eligible credits for financial aid purposes and may take the additional minor course.

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    I'm repeating a course.

    A repeated course may count toward your enrollment for federal financial aid purposes, but eligibility depends on whether you previously passed the course.

    For federal financial aid purposes, a grade of D or higher is considered a passing grade. Some academic programs may require a higher grade for a course to fulfill a program requirement. However, a higher academic requirement does not change the federal financial aid definition of a passing grade.

    • If you previously failed or withdrew from the course: You may generally repeat the course until you earn a passing grade, as long as the course still applies toward your program of study.
    • If you previously passed the course: You may generally repeat the course one additional time and have it count toward your federal financial aid eligibility.
    • If you previously passed the course and have already repeated it once: Additional attempts generally cannot be included when determining your federal financial aid eligibility, even if you did not pass the second attempt.

    A repeated course must also apply toward your program of study to count toward your federal financial aid enrollment status. A repeated course must meet both the federal repeated coursework rules and CPoS requirements to be eligible.

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    I'm taking prerequisite coursework.

    A course may be required before you can take another course or enter a future degree or professional program, but that does not automatically mean the course counts toward your current program of study for financial aid purposes.

    If a prerequisite also fulfills a requirement within your currently declared degree or certificate program, such as a core curriculum requirement, degree requirement or available elective credit, it may count as eligible coursework.

    If the course does not apply toward your current program but is required for admission into another eligible degree or professional program, different federal financial aid rules may apply. Eligibility can depend on your individual circumstances, the program you are preparing to enter and the type of financial aid you receive.

    Example: A student is completing an undergraduate degree and takes a science course required for admission to a future graduate or professional program. If that course does not fulfill any requirement or available elective credit within the student's current undergraduate degree, simply being required for admission to the future program does not automatically make it eligible under CPoS.

    Contact the Scholarship & Financial Aid Office if you are taking prerequisite coursework that does not apply toward your current program of study. We can review your individual circumstances and explain whether you may qualify for financial aid under other federal eligibility provisions.

Frequently Asked Questions

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    When are my courses reviewed?

    Courses are reviewed each semester and may be reviewed again as students add, drop or change courses.
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    Will I know if there is an issue?

    Yes. If one or more of your registered courses appears not to count toward your program of study, you may receive a notification asking you to review your schedule. 

    You will also be able to see the names of courses that do not count toward your program of study on the financial aid section of your student profile. 

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    Does receiving a notification mean I am losing financial aid?

    Not necessarily. The impact depends on your eligible enrollment and the types of financial aid you receive.

    For example, an undergraduate student enrolled in 15 credits, with 12 credits that apply toward the degree and three that do not, may still be considered full-time for financial aid purposes. However, we will send you a notification so that you are aware in case you make additional changes to your schedule. 

     

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    What should I do if I receive a CPoS notification?

    • Review your Degree Audit to see how your registered courses apply toward your degree requirements.
    • Speak with your academic advisor if you believe a course should count toward your program.
    • Follow any instructions provided by the Registrar's Office or the Scholarship & Financial Aid Office.
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    What happens if I am enrolled in 15 credits, but only 12 count toward my degree?

    You are still considered full-time for federal financial aid purposes because you are enrolled in at least 12 credits that apply toward your program of study. The additional three-credit course does not count toward your financial aid enrollment status, but it does not reduce your full-time status.

    For undergraduate students, University of Detroit Mercy charges a flat tuition rate for enrollment between 12 and 18 credits.

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    What happens if I am enrolled in 12 credits, but only 9 count toward my degree?

    For federal financial aid purposes, you are considered enrolled in 9 eligible credits, or three-quarter time, because only courses that apply toward your program of study count toward your financial aid enrollment status.

    This may affect the amount or types of financial aid you are eligible to receive. If you receive a CPoS notification, review your Degree Audit and speak with your academic advisor if you believe a course should apply toward your degree requirements.

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    Can my financial aid change after I register?

    Yes. Changes to your enrollment or the number of credits that apply toward your program of study may affect your financial aid eligibility.
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    Does CPoS affect every type of financial aid?

    No. CPoS primarily affects federal and applicable state financial aid programs. Institutional scholarships, donor-funded scholarships, private scholarships and private loans may have different eligibility requirements.

    See the financial aid table above for more information.

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    Can the Scholarship & Financial Aid Office tell me whether a course counts toward my degree?

    The Scholarship & Financial Aid Office determines financial aid eligibility, but academic requirements are established through the University's academic programs and official curriculum.

    If you have questions about why a course does or does not fulfill a degree requirement, contact your academic advisor or the Registrar's Office.

Need Help?

Questions about your degree requirements or your Degree Audit?

Your academic advisor and the Registrar's Office can help determine whether a course applies toward your degree requirements and answer questions about your Degree Audit.

Questions about how CPoS affects your financial aid?

The Scholarship & Financial Aid Office can explain how Course Program of Study requirements may affect your financial aid eligibility.